Fair Processing Statement

Cloudignyte Ltd (“we,” “us,” “our”) is committed to ensuring that your personal data is handled in a fair, transparent, and secure manner. This statement outlines how we collect, use, and protect personal information about contractors we supply to our clients, in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Cloudignyte Ltd specializes in providing skilled contractors to our clients. In the course of our operations, we collect and process personal data related to contractors to fulfill client requirements, comply with legal obligations, and align with the specific scope of work for which the contractors and their companies are engaged.

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What Information Do We Collect?

We may collect the following categories of personal information:

  • Identity Information: Full name, date of birth, and other identifiers.
  • Contact Information: Address, phone number, and email address.
  • Professional Information: CVs, employment history, qualifications, references, and skills.
  • Right to Work Documentation: Passport, visa details, or other proof of eligibility to work.
  • Financial Information: Bank account details for payment processing and national insurance or tax-related information.
  • Client-Specific Requirements: Any additional information required by our clients for security or onboarding purposes.

How Do We Use Your Information?

We process your personal data for the following purposes:

  1. Contract Fulfillment: To match your skills and experience with our client requirements and manage your placement into client projects.
  2. Legal Compliance: To comply with legal and regulatory requirements, including employment laws and right-to-work checks.
  3. Communication: To contact you about potential roles, updates, or contractual matters.
  4. Payments: To process payments for your services.
  5. Client Obligations: To meet specific requirements of our clients, such as background checks or security clearance.

Legal Basis for Processing

We rely on the following legal bases to process your personal data:

  • Contractual Necessity: Processing necessary to fulfill our contract with you.
  • Legal Obligations: Compliance with legal or regulatory requirements.
  • Legitimate Interests: Where processing is necessary for our legitimate business interests, such as ensuring effective service delivery to clients, provided this does not override your rights.
  • Consent: Where required, we will obtain your explicit consent for specific processing activities.

Who Do We Share Your Information With?

We may share your personal data with:

  • Clients: To facilitate your placement into their organization.
  • Service Providers: Third-party vendors who assist with payroll, background checks, or compliance services.
  • Regulatory Authorities: Where required by law.
  • Professional Advisors: Such as auditors or legal advisors.

We ensure that any third parties with whom we share your data adhere to appropriate data protection standards.

How Long Do We Keep Your Information?

We retain your personal data only as long as necessary for the purposes outlined in this statement, including to satisfy any legal, accounting, or reporting requirements. Retention periods are determined based on the nature of the data and our legal obligations.

Your Rights

Under data protection laws, you have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of incomplete or inaccurate information.
  • Erasure: Request deletion of your personal data where appropriate.
  • Restriction: Request restriction of processing in certain circumstances.
  • Objection: Object to processing based on legitimate interests.
  • Data Portability: Request transfer of your data to another organization in a structured format.
  • Withdraw Consent: Where processing is based on consent, withdraw your consent at any time.

To exercise your rights, please contact us using the details provided below.

How Do We Protect Your Information?

We implement appropriate technical and organizational measures to ensure your personal data is protected against unauthorized access, loss, alteration, or destruction. Measures include secure data storage, access controls, and staff training.

Contact Us

If you have any questions or concerns about this statement or your personal data, please contact us:

Cloudignyte Ltd
information@cloudignyte.com

If you are dissatisfied with our handling of your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Effective Date: 01/01/2024
This statement may be updated periodically. Please check back regularly for updates.